Privacy Policy

1. Information We Collect

We collect information that you provide directly to us, information collected automatically through your use of the App, and information generated through team collaboration.

A. Information You Provide Directly

• Account & Profile Information: Full name, email address, username, password (stored securely in hashed form), and optional profile pictures.
• Workspace & Team Content: Workspace names, workspace logos, project details, task titles, descriptions, due dates, priority labels, subtasks, task statuses, and uploaded attachments (documents, images, files).
• Voice & Speech Input: When you use voice typing for task titles and descriptions, your voice is streamed to your device's native speech recognition service for real-time transcription. We do not record, store, or transmit your raw audio files to our backend servers.
• Communications: Information you provide when contacting customer support or submitting inquiries.

B. Information Collected Automatically

• Device & Technical Information: Device manufacturer, device model, operating system version, unique application instance identifiers, and mobile network information.
• Usage & Activity Logs: App open timestamps, screen views, feature interactions, and workflow actions (e.g., creating tasks, completing projects).
• Diagnostics & Crash Reports: Stack traces, error logs, and system performance metrics captured at the time of an unexpected error or crash.
• Push Notification Tokens: Firebase Cloud Messaging (FCM) device registration tokens to deliver task alerts, reminders, and workspace invitations.

2. How We Use Your Information

We use the collected information for the following specific purposes:

• To Provide and Maintain the Services: Authenticating your identity, managing your workspaces, synchronizing projects and tasks across team members, and processing file attachments.
• To Enable Team Collaboration: Displaying your name, avatar, and task assignments to fellow workspace members.
• To Deliver Notifications: Sending you real-time updates regarding assigned tasks, due date reminders, and workspace activity.
• To Improve and Optimize the App: Analyzing aggregated usage trends and identifying UX bottlenecks via Firebase Analytics.
• To Ensure App Stability & Security: Monitoring crash reports and error logs via Firebase Crashlytics to resolve bugs and prevent unauthorized access.
• To Comply with Legal Obligations: Enforcing our terms of service, resolving disputes, and adhering to applicable legal requirements.

3. Authentication & Security of Credentials

TaskAura supports the following authentication methods:

• Email and Password: Passwords are transmitted over encrypted TLS/HTTPS channels and stored securely using industry-standard password hashing algorithms.
• Google Sign-In: When you choose to sign in with Google, Google shares authentication tokens, your name, email address, and profile photo with us. We do not receive or store your Google account password.
• Sign in with Apple: Authenticates you using your Apple ID and provides an authorization token.

Local Device Storage: We store your authentication tokens and active session credentials using secure operating system storage mechanisms (EncryptedSharedPreferences on Android and Keychain on iOS). Tokens are cleared immediately when you log out.

4. Workspaces and Team Collaboration (Shared Content Notice)

TaskAura is designed for workplace and team productivity. When you create or join a Workspace:

• Your name, profile photo, and username are visible to other authorized members of that workspace.
• Any project, task, subtask, due date, priority tag, or attachment you create within a shared workspace is visible to workspace administrators and assigned collaborators.
• Workspace owners and administrators have the ability to manage member roles, remove members, and manage workspace content.

5. Third-Party Service Providers

We share information with trusted third-party service providers solely to perform essential application services on our behalf under strict data protection terms:

We do not sell, rent, monetize, or trade your personal information or workspace data to data brokers or third-party advertisers.

6. Device Permissions

TaskAura requests the following system permissions only when needed:

• Microphone / Speech Recognition (RECORD_AUDIO, NSSpeechRecognitionUsageDescription): Required only when you use voice dictation to speak task titles or descriptions. You may deny this permission and type manually.
• Camera & Photos/Storage: Required only when you choose to take a photo or attach an image/document from your gallery or file manager.
• Notifications: Required to receive alerts regarding task assignments, due dates, and workspace updates.

You can grant or revoke these permissions at any time through your device's Operating System Settings.

7. Data Storage, Security & Retention

Security Measures: We use reasonable and appropriate technical and organizational measures — including HTTPS/TLS encryption for all data in transit, token-based authentication, and role-based access controls — designed to safeguard personal information against unauthorized access, alteration, disclosure, or destruction.

Data Retention: We retain your personal information and workspace content for as long as your account is active or as reasonably necessary to fulfill the purposes outlined in this Policy, comply with our legal obligations, resolve disputes, and enforce our agreements.

Analytics & Crash Retention: Data processed by Firebase Analytics and Crashlytics is retained in accordance with Firebase's standard retention schedules (e.g., 90 days for crash logs; up to 14 months for event-level analytics).

8. Account Deletion and Data Management

You have full control over your content within TaskAura:

• In-App Content Deletion: You can edit or delete your tasks, subtasks, projects, profile photos, and workspaces directly within the App interface.
• Account Deletion Requests: If you wish to permanently delete your account and all associated personal data, you may submit a deletion request by contacting us at [Insert Support/Privacy Email, e.g., support@taskaura.app]. Upon receiving your verified request, we will permanently delete or anonymize your account records and personal data within thirty (30) days, unless retention is legally required.

9. Your Privacy Rights

Depending on your geographic location and applicable local data protection legislation (such as the GDPR, UK GDPR, California Consumer Privacy Act / CPRA, or India Digital Personal Data Protection Act), you may have the following rights:

• Right to Access: The right to request copies of the personal information we hold about you.
• Right to Rectification: The right to request correction of inaccurate or incomplete information.
• Right to Erasure (Right to be Forgotten): The right to request deletion of your personal data.
• Right to Restrict Processing: The right to limit how we use your information.
• Right to Data Portability: The right to receive your personal data in a structured, commonly used format.
• Right to Withdraw Consent: The right to revoke previously given consent (e.g., revoking microphone or notification permissions).

To exercise any of these rights, please contact us using the details provided below.

10. Children's Privacy

TaskAura is a productivity tool intended for general business and workplace use. The Services are not directed to children under the age of 13 (or 16 in certain jurisdictions), and we do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us immediately so we can promptly delete such data.

11. International Data Transfers

Your information may be transferred to, stored, and processed in servers located outside your home state, province, or country where data protection laws may differ. We take all reasonable steps to ensure that your data is treated securely and in accordance with this Privacy Policy.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our legal obligations or application functionality. We will notify you of material changes by updating the "Last Updated" date at the top of this policy and, where appropriate, through an in-app notice. Your continued use of TaskAura after any updates constitutes your acceptance of the revised policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

• Application Name: TaskAura – Team Task Manager
• Entity / Developer: [Insert Legal Company / Developer Name]
• Email: [Insert Official Privacy / Support Email Address]
• Physical Address: [Insert Registered Business Address]
• Website: [Insert Official Website URL]